Doing Business with CTTSO

Current Solicitations

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The Broad Agency Announcement (BAA) Information Delivery System, better known as BIDS, works to support the CTTSO mission through the electronic publication of its annual BAAs. BAAs are the solicitation method of choice to bring the most urgent combating terrorism requirements forward for publication. CTTSO staff monitors BAA package instruction in light of submitter responses and feedback, and CTTSO implements improvements as needed each year to clarify the submission process. To ensure the widest possible distribution to submitters, BAAS can be downloaded at the BIDS Web site and are also advertised at the Federal Business Opportunities Web site. In addition to conventional government solicitation notices, the BIDS Web site provides a BIDS Advisory and Announcement area that posts BAA news, coming events, and partnering agency solicitations. In addition to the advisory, the RSS (really simple syndication) news feed allows interested users to receive real-time broadcast information at a local computer when connected to the Internet.

BIDS is a rich source of submitter information, providing small business outreach, online help, and guidance for offerors proposing the use of human subjects in research. Overall BAA statistics are posted once the BAA closes.

BIDS not only functions as a response collection system, but also provides for submission evaluation and submitter notification. Submitter data is fully protected in a 128-bit encrypted environment. Evaluators must comply with source selection data handling requirements and accept a nondisclosure agreement to access BIDS. In addition to the nondisclosure, evaluators must also certify that there is no conflict of interest before access is granted to any submissions. The evaluation process is monitored for timely notice to submitters with the typical response via an automated e-notice complete within 90 days.

BIDS continues to serve as a leading solicitation process model for other federal programs by providing a streamlined electronic solution to receive proposals, providing access for subject matter expert evaluation, processing submissions through the approving authority, notifying the submitter of status, and maintaining a record of solicitation results.

A quad chart conveys the essence of the proposed solution for a single requirement. When preparing a submission, the offeror shall ensure that the specific criteria of the requirement are addressed, the solution is clear, and can be accomplished with the proposed technology, cost, and schedule. The quad chart includes a document header and four quadrants. The Quad Chart format and sample are provided on BIDS under Reference Materials, Pre-Award Templates.

Header Information

Header information shall include the BAA Announcement number, the Document Identifier, and the Proposal Title. The date and company name should be included along with the appropriate document markings.

Top Left Quadrant - Graphical Depiction

The top left quadrant is a graphical depiction, photograph, or artist’s concept of the proposed solution or prototype. Ideally, this will convey the prototype concept, use, capability, and any relevant size or weight relationships based on the published requirement.

Top Right Quadrant - Operational and Performance Capabilities

The top right quadrant contains the operational and performance capabilities summary. Describe any basic, new, or enhanced capabilities the system will provide to meet the published requirement. In bullet form, list key aspects of performance, capability, operational use, relevant software or hardware specifications, and planned interface and/or compatibility.

Bottom Left Quadrant - Technical Approach

The bottom left quadrant contains the proposed technical approach. Specifically, describe the technology involved, how it will be used to solve the problem, actions done to date, and any related ongoing efforts. Briefly describe the tasks to be performed for each phase.

Bottom Right Quadrant - Cost and Schedule

The bottom right quadrant contains the Rough Order of Magnitude (ROM) and Schedule, Products and Deliverables, and Corporate Contact Information. ROM and Schedule shall be proposed by phase and include the cost, period of performance (POP), and exit criteria for each phase. A total cost and POP that combines all phases shall also be included. Products and Deliverables shall include, by phase, a list of all prototype hardware and software along with the required data as described in “Product and Deliverable Requirements” in section 2 of this document. Corporate Contact Information shall include the submitter’s company name, point of contact, phone number, and e-mail address. Include any significant teaming partner (contact information) relevant to the evaluation. (Note that the contact information in the BIDS registration is used for all notices and contact purposes.)

The Combating Terrorism Technical Support Office (CTTSO) conducts rapid prototype development focused on critical multi-agency and future threat counter/antiterrorism requirements. To meet the CTTSO mission, projects are generally selected with the following criteria:

  • Multi-agency requirements receive highest priority;
  • Rapid prototyping/tangible product; and
  • No duplication of effort.

Evaluation Criteria

Each submission (initially Quad Charts, then White Papers, and Full Proposals) is evaluated on its individual merit and relevance to the program requirement rather than against other proposals in the same general research area.

Basic Requirements

  • Proposed solution meets the stated requirement.
  • Proposal exhibits comprehensive understanding of the problem and the requirements.
  • Multiple users (U.S. government or commercial).
  • Compliant with solicitation requirements.

Cost

  • Achievable and reasonable for work proposed.
  • Costs analyzed and risks addressed.
  • Affordable with the budget contstraints.

Past Performance

  • Success in similar efforts.
  • Demonstrated ability to deliver products within budget and schedule.
  • Team demonstrated expertise in technical and management areas of cost, schedule, and risk.

Technical Performance

  • Approach is feasible, achievable, and complete.
  • Technical team has expertise and experience.
  • Effort is defined, complete, and in logical sequence.
  • Deliverables and products are clearly defined and will meet the requirement.
  • Technical risks and mitigation are defined and reasonable.
  • Government furnished equipment and materials are identified.
  • Intellectual property ownership is addressed. Transition to production is addressed.
  • Other agency interest or funding is documented.

Schedule

  • Achievable and reasonable for proposed solution.
  • Risk and critical elements addressed.